Portfolio Analyst | Hybrid Working with Glasgow or Dundee Base Location | £36585 - £41834 | Full or Part Time Hours | Flexi- time | 25 Days annual leave (increasing to 30 after 4 years’ service) plus 11.5 Public and Privilege| Contributory Pension Scheme (employee contributions 5.45% employer contributions 28.97%)|
Are you interested in having a positive effect on the lives of Scottish citizens whilst dealing with some high profile but rewarding challenges? Social Security Scotland’s Chief Digital Office are looking for a Portfolio Analyst to support with the enhancement of the Digital Portfolio Management Office function. This role will play a crucial supporting part in the planning, risk, reporting and governance responsibilities across the overall transformation portfolio within Chief Digital Office. The Chief Digital Office Division has a remit to provide infrastructure and systems to support both the wider Social Security Programme and Social Security Scotland.
Social Security Scotland is currently experiencing rapid growth and through a combination of promotion and additional capability requirements, we are recruiting for 2 x Portfolio Analysts. These posts will support the design, development, and continual improvement of devolved benefits, and the supporting services to benefit the 1.4 million citizens across Scotland who rely on those daily.
The Chief Digital Office (CDO) division is responsible for delivering the infrastructure, capability and digital solutions that will support the Social Security Programme. Working directly to the Senior Portfolio Analyst, the Portfolio Analysts will collaborate proactively within the Portfolio Management Team to support robust planning, risk, and reporting across various work packages in a fast-paced environment.
These roles require analytical expertise and a high-level of proficiency in working with the standard Microsoft 365 suite (including Excel and SharePoint), to provide high quality portfolio support, ensuring effective assistance in resource planning, risk management, and other portfolio management activities. This will promote positive outcomes, and through proactive communication, facilitate interaction between complimentary projects and teams across the division.
Ideally, you will have an awareness of the project lifecycle, agile and waterfall methodologies, and either resource forecasting or risk management. However, if you have analytical expertise in another area and a passion for projects and learning, we can provide training to support your development in these key areas.
What do we offer you?
We offer meaningful and engaging careers, a collaborative culture, and support for your career goals, all while nurturing a healthy work-life balance. We provide an employment package that attracts, develops, and retains only the best talent.
• B2 - Salary between £36585 - £41834.
• Flexible working arrangements with potential of up to 4 days off per month.
• You will have an annual leave allowance of 5 weeks, rising to 6 weeks after 4 years. In addition, the Scottish Government observes 11½ days public and privilege holidays, dates of which are set annually.
• Workplace adjustments for everyone that needs them to ensure your comfort and safety in your new role.
• Learning and development opportunities to support your personal and professional growth.
• Career progression – join a rapidly growing and developing organisation with excellent opportunities for career advancement.
• Contributory Pension Scheme (employee contributions 5.45% employer contributions 28.97%).
• Health and wellbeing support including 24 hour access to our Employee Assistance Programme, plus counselling support available for all.
• Discounts on gym memberships and retail outlets.
Hybrid Working
We embrace a hybrid working style where all colleagues will spend time in either our Glasgow or Dundee offices. There is an expectation of a minimum 2 days per week in your assigned location. Base office location can be in either Glasgow or Dundee.
About Us
Social Security Scotland is an Executive Agency of the Scottish Government. Our benefits help people from all walks of life in Scotland. We are committed to recruiting a diverse workforce that is representative of the clients we serve.
• Accurate and timely reporting of collated portfolio updates for senior audiences within Social Security Scotland and across the wider Scottish Government.
• Building relationships with technical operations, delivery, and PMO colleagues, including architects, security teams, service management, Social Security Scotland PMO, Social Security Programme PMO, and Social Security Programme Risk Team to ensure an integrated plan and clearly articulated risks and issues.
• Ensuring risks proposed by colleagues are proportionate, clearly articulated, and have involved all key stakeholders.
• Supporting the Senior Portfolio Analyst in maintaining the divisional Risk & Issue Register, to ensure items remain accurate and up to date.
• Supporting the Senior Portfolio Analyst and Planning & Risk Manager to maintain resource profiles and capacity plans to ensure alignment with Programme benefit deliveries and Social Security Scotland projects.
• Supporting the team in the development of resource forecasting capabilities and other continuous improvement activities.
• Supporting the quality review process to ensure documents have received the appropriate level of sign-off prior to project progression.
• Deputise for the Senior Portfolio Analyst and other team colleagues when required, including chairing the divisional Risk Working Group.
No specific qualifications are required for this post.
How to apply
To apply for this post, you will need to provide the information requested below via the online application process.
In your application form, we will ask you to provide specific examples of how you meet the Essential Criteria below. You will have 300 words for each to showcase your knowledge, skills, and personal qualities. Your experience and answers here don’t need to be work related. They could be from any part of your life including education, sport, and hobbies or even from your personal or family life. Further information on what makes a good application can be found here.
1. Working knowledge of at least one technical competency of Portfolio Management (planning; scheduling; resource management; risk and issue management; governance; stakeholder engagement; assurance; change control; or benefits management).
2. Experience of delivering or supporting projects using standardised project management methodologies, OR working within a P3O (Project, Programme, or Portfolio Office) environment.
3. Demonstrable experience of justifying, implementing, and delivering continuous improvement.
4. Demonstrable experience of using or developing tools and techniques to add value, interrogate data, and/or ensure data quality.
If we receive a large number of applications, we may complete an initial sift on the first essential criteria.
If you are invited to an interview these will be held in person in either Agnes Husband House, Dundee or High Street, Glasgow.
We aim to provide feedback on request, however; if we receive a large number of applications it may not be possible for us to provide feedback on your application if you are not invited to attend an interview/assessment. We will provide feedback on request to all candidates that attend an interview/assessment.
Social Security Scotland - Further information for job applicants
Interview/Assessment Information
Here are details of the Competencies required for this role which you will be tested against if you are invited to attend the interview/assessment:
• Analysis and Use of Evidence
• Improving Performance
• Communications and Engagement
• Self Awareness
Reserve List
In the event that further posts are required, a reserve list of successful candidates will be kept for up to 9 months.
Recruitment Contact
To learn more about this opportunity, please contact our Resourcing Team who can be contacted by emailing recruitment@socialsecurity.gov.scot
Further Information
The successful candidate will be expected to remain in post for a minimum of 3 years unless successful in gaining promotion to a higher Band or Grade.
Social Security Scotland are a Disability Confident Employer. We will consider and implement any reasonable adjustments you may require throughout the recruitment process and during the course of your employment, should you be successful in securing a post. If you feel you may require assistance with any part of our recruitment process, please contact us at Recruitment@socialsecurity.gov.scot.
Social Security Scotland’s recruitment processes are underpinned by the recruitment principles of the Civil Service Commissioner, which outline that selection for appointment be made on merit on the basis of fair and open competition - Recruitment - Civil Service Commission (independent.gov.uk)
If you feel at any time your application has not been treated in accordance with the values in the Civil Service Code and/or if you feel the recruitment has been conducted in such a way that conflicts with the Civil Service Commissioner’s Recruitment Principles, you can make a complaint, by contacting Social Security Scotland at recruitment@socialsecurity.gov.scot in the first instance. If you are not satisfied with the response you receive you can contact the Civil Service Commissioner.
If you experience any difficulties accessing our website or completing the online application form, please contact the Resourcing Team via recruitment@socialsecurity.gov.scot
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